UK businesses are signing up to Office 365 in their droves. This suite of packages from Microsoft provides all the best-known applications such as Word, Excel, PowerPoint and Outlook, as well as some new ones besides.
Hosted in the cloud and available as a subscription-based model, Office 365 works differently to its predecessors, which means some of the benefits it offers are different too. So, if you’re considering a move to Office 365, here are some of the key features your staff will be able to use to their advantage.
Remote and collaborative editing.
Office 365 allows you and your colleagues to edit the same document at the same time. The real-time co-authoring function lets you work together on the web, a tablet, mobile device, and of course, your desktop PC, providing you are connected to the internet. Collaboration has never been this easy. Say goodbye to email attachments, all you need to do is connect and work on the same document together.
No more attaching, only linking.
If your company is using a business edition of Office 365, then one quick trick for you to use when sharing a file is to upload your file to Office 365’s cloud storage and launch the cloud version of Outlook. Next, instead of attaching the file, link the file on your cloud. Outlook automatically grants edit permission to people you are emailing, plus you can change their permissions too.
Turning notes into calendar events.
Using OneNote to write to-do lists can also let you quickly convert these actions into tasks with reminders and deadlines on your calendar. You can also add details such as location, date, topic, attendees before emailing the meeting notes to your team through the “Email Page” function.
Powered up presentations.
Some people prefer Prezi over PowerPoint in that it can do something PowerPoint can – side-scrolling presentation. No more. The Office 365 version of Microsoft has an advanced presentation style with Sway and Morph for digital storytelling. Make use of this feature to share interactive reports, personal stories, presentations, and more.
Office 365 spots your mistakes.
Most people have experience accidentally hitting ‘reply to all’ or asking a recipient to ‘find attached’ when no attachment has been included! A new feature called MailTips will intelligently warn you about these common mistakes.
Put everything in the cloud.
With the included 1-terabyte of cloud storage space, you can save all your documents using OneDrive and SharePoint. This makes them available to other users and allows you to access your work from other devices.
As you know, MS Office regularly adds new features to its products, and with an authenticated Office 365 installed, you don’t need to worry about missing out on any new update.
Real-time Skype Meeting Broadcast
Skype Meeting Broadcast is a feature of Skype for Business Online and Office 365 that allows businesses to host and broadcast meetings to a large audience. With this new feature, enterprises will be able to automatically share the closed-captioning transcript from a meeting with the audience.
Further articles from Soundbytes Spring 2018 Edition include: