Protecting Your Business from Spam

Since its ‘invention’ by Ray Tomlinson in 1971, the use of email has steadily grown to the point where it is now our primary tool for business communication. However, whilst there are huge benefits to it, most of which we probably now take for granted, email does come with some less useful elements – one of them being spam.

Email spam has steadily grown since the early 1990s and although most digital junk mail that you receive is harmless and just plain annoying, some spam is more dangerous and can expose your company to a variety of risks. This is because it allows viruses, malware and other harmful ‘nasties’ easy access to your staff computers, IT network and eventually your company data.

Eliminating unwanted emails

So getting rid of spam and safeguarding your business from unsolicited emails should be a key priority and one of the simplest ways of doing this is by using spam filtering software. By blocking the spam before it has even reached your network you are effectively eliminating the problem.

For the majority of SMEs we recommend MailCleaner which offers cost-effective, professional protection against harmful viruses and malware. It is a Cloud-based, anti-spam gateway built for business and installed between your mail infrastructure and the Internet. It prevents access to certain items which may be harmful if opened or accessed, stopping them before they even reach your employees’ inboxes. Its spam filter server also ensures that 99% of unwanted messages are blocked by analysing each message so that you only receive those that are important. If a harmful file is detected, MailCleaner will automatically send it to a quarantined zone where it cannot cause any more damage in the future.

The software has a centralised console and is easy for administrators to use. Rules are set up by the administrator so that the content that matches those rules is then subjected to a range of actions, whilst approved messages continue to pass through to their intended recipients. As MailCleaner quarantines messages that are scanned positive for virus attachments, it also acts as an anti-malware gateway, working as an additional layer of protection alongside your traditional Anti-Virus software.

Key features include:

• Filter unsolicited messages
• Filter any potentially harmful or dangerous email
• Manage any number of domains with independent configurations, policies and templates
• Clustering capabilities for large volumes
• Web-based user interface for quarantine and personal settings

For those who require more extensive mail filtering solutions, such as advanced threat protection and sandboxing, we have a variety of other products and services at our disposal.

Spam is unlikely to disappear from the horizon anytime soon and with threats from malware on the rise, there’s no time like the present to make sure your company is protected and at minimal risk.

So if you would like to talk to us about what actions your organisation can take to reduce unwanted emails or the best anti-spam options for your business, please give the Net Technical Solutions Account Management team a call on 01252 235 235 today.